Process For Tracking CMS Content Changes After 1/4/10

January 13, 2010 · Filed Under Content Migration 

As part of the migration of content from the current CMS to the new system, we are asking CMS editors and authors to track any changes you make to content after January 4, 2010. Please provide us with your CMS content changes by following the process as outlined below.

  1. Create a folder on the ‘P’ drive under the ‘Web Redesign’ directory (‘P:/Web Redesign’). The folder name should be your department name or site name.
  2. Each new page or content change should be posted as separate Microsoft Word documents. If you make a change to a page, it’s easier for us if you simply copy the entire Web page and provide it to us in a Word document that includes the content changes. That way we can simple copy over the entire page to the new CMS. If you feel the need to highlight the exact changes you made on a page, please use either red font or the yellow highlighter formatting to identify the change.
  3. At the top of each Microsoft Word document, include the following sections:
    1. CONTACT: Person to contact if we have questions regarding the content changes.
    2. DATE OF CONTENT CHANGE: The date of the change (e.g., Date of Content Change: 1/13/09)
    3. NOTES: A notes section that describes the changes made to the page (please be brief)
    4. PAGE URL: The current URL of the page in the CMS
    5. PAGE LINKS: Include the full URL of all links included within each Web page. You can do this by simply including the link in brackets within your page content after the location of the link (e.g., visit our online calendar [http://www.anselm.edu/calendar] for more information.)
  4. Include all new images in a separate folder named “Images’ within your department directory (e.g., ‘P:/Web Redesign/Department Name/Images’). It may be best to provide us with a copy of the original, high resolution image as image sizes will differ in the new CMS.
  5. Include all PDFs, Word, or Excel documents within a separate folder called “Attachments” (e.g., ‘P:/Web Redesign/Department Name/Attachments’)

If you have any questions regarding this process, please contact Doug Minor, director of Web publishing, at 656-6184 or dminor@anselm.edu.

Written by Doug Minor · Tags:

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